Who we are
Chem4Word is a group of private individuals collaborating on a not-for-profit open source software development project, our website address is https://www.chem4word.co.uk.
What personal data we collect and why we collect it
We collect data directly from the Chemistry for Word Add-in in order to help us to understand whether the Add-in is functioning correctly, which parts of the Add-in are used the most and which parts are rarely used.
We collect this data to help us to prioritise development activities and to identify parts of the Add-in that require immediate attention, the automatic bug reports have played a vital part in getting the product to the great shape it is in today.
As part of this data collection, we include IP addresses and unique identifiers (even we have no means of associating these identifiers with a particular person). They are collected for the purpose of helping us to understand how many individual users we have as well as how much they use the Add-in. We also collect information about which functions of the Add-in are being used as well as the versions of Windows operating system and Microsoft Word being used.
Some of the data is automatically processed every 24 hours to provide publicly available, graphical usage reports that can be seen on the Chem4Word website (https://www.chem4word.co.uk/usage-statistics-chemistry-addin-for-microsoft-word/). The published data on the website does not contain and personal data.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. adverts, videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Who we share your data with
We do not share or sell this data to third parties. The data is held securely in Microsoft Azure Storage and only members of the team can read the data. We retain this data for no more than 12 months.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
You have the ability to opt out of data collection from within the Options screen of the Add-in if you wish to do so. If you wish to run beta versions of the software you must agree to the automated collection of performance data.
Where we send your data
Visitor comments may be checked through an automated spam detection service.